If unforeseeable and unavoidable circumstances affect your ability to study, submit work, or attend or perform in an assessment, you should let us know as soon as possible by submitting a mitigating circumstances claim.
All claims and extension requests must be submitted via the .
Choose the appropriate request
- Extension request: Submit before the assessment deadline, preferably three hours before.
- Mitigating circumstances claim: Submit when an extension request is not appropriate or possible. Must be submitted within 10 working days of the affected assessment.
Attach evidence
Upload any supporting evidence relevant to your circumstances. Please ensure your evidence clearly covers the period of the affected assessment and demonstrates the impact on your ability to complete the assessment.
Self-certification can be used for short term illnesses when independent medical evidence cannot be provided. There is a limit of 2 self-certifications per year, and it excludes major assessments such as exams, LRP and FYP submissions.
Wait for the outcome
You will receive the decision by email from memc@imperial.ac.uk. If your claim is rejected, you may resubmit it with additional evidence within five working days.
Who to contact for additional support
- Personal tutor
- Bamber Blackman, Senior Tutor
- Naomi Jackson-Macfarlane, Student Wellbeing Advisor
- Ana Cavaquinho, Senior Undergraduate Administrator
Your personal tutor is your first point of contact for pastoral support and advice. They will monitor your academic progress and general wellbeing, and flag concerns to the Senior Tutor for further support.
You can arrange to have a meeting with them at any time, although most personal tutors will have set office hours. Some may require you to make an appointment. They will normally remain your tutor for the duration of your studies.
Bamber is responsible for the welfare and academic progress of every undergraduate student in the department. You can speak him if you have concerns about your academic progress, or if you feel that there are circumstances which are causing you academic pressure.
You can send Bamber an email or visit his office in CAGB 514.
Naomi promotes good mental health and wellbeing and provides individual support to students within the department.
You can speak to Naomi if there is anything that is causing you stress or anxiety, whether related to your academic work or not.
You can , send her an email, or find out more about the support she offers on the dedicated student wellbeing page.
Ana is responsible for mitigating circumstances in the undergraduate office. You can send Ana an email at the dedicated mitigating circumstances inbox, memc@imperial.ac.uk, or visit the undergraduate office in CAGB 525.